Annex VIII – Harmonised requirements of notifications

Note that from 1 jan 2021 the Swedish Poisons Centre will only accept notifications of mixtures intended for consumer and professional use through the ECHA submission portal. You can read more here.

It is still possible to send information about mixtures intended for industrial use through the national system by following the instructions below until 1 jan 2024. The preferred route of notification is however the ECHA submission portal.

Please note that it is the end-use that determines the use type of the mixture. In section 3.4 of the guidance on Annex VIII to CLP :if a mixture formulated to be used in an industrial setting (“original mixture”) is subsequently also integrated by a downstream user into a mixture for professional or consumer use (“final mixture”), then the original mixture should be considered to be also for professional or consumer end-use and the corresponding information requirements must be fulfilled and the compliance date met.

Information the Poisons Centre needs

All the constituents present in the product should be declared by their chemical names and CAS numbers. The use of group or class names is acceptable for perfumes and colouring agents as long as the components are not classified for health hazards and the concentration does not exceed 10%.

Exact concentration is requested for substances in the mixture that, according to Regulation (EC) No 1272/2008, are classified as:

• Acute toxicity (oral, dermal, inhalation), category 1, 2 and 3.
• STOT – single exposure, category 1 and 2.
• STOT – repeated exposure, category 1 and 2.
• Skin corrosion, category 1A, 1B and 1C.
• Serious eye damage, category 1.

Other ingredients that are not classified in accordance to what is mentioned above (including non-classified substances) can be given in the following concentration intervals: 0-1 %, 1-5 %, 5-10 %, 10-20 %, 20-30 %, 30-50 %, 50-75 %, and over 75 %.

The pH value should be provided, if applicable. If the product itself is not a solution, the pH for an aqueous solution as well as the concentration of the solution should be specified.

Product characteristics that could be of importance when giving advice in poisoning cases, and therefore also should be specified, are: colour, solubility, the size and design of the package etc.

Please make sure that the name of the product in the submitted information is exactly the same as on the package label. This is very important since it is the product name that the inquirer will give when contacting the Poisons Centre after poisoning incidents. This also applies to the names of the companies that are written on the package label, as they might be used by the staff at the Poisons Centre to identify the product.

To facilitate the handling of product information at the Poisons Centre, please specify the field of application for the products (e.g. cleaning agent, paint, sealing compound).

Updating the product information

Updated product information shall be sent to the Poisons Centre if the composition of the product changes (if concentrations of ingredients change within the intervals it is not necessary to send new information), if the product name changes or if the classification of the product changes. The updated information should be provided before the new version of the product is placed on the market.

How to send the information

Product information can be sent to the Swedish Poisons Information Centre in any of the most common formats (PDF, Word, Excel). If another format is used, please contact the Poisons Centre to check if it is acceptable. We accept ZIP files.

The Swedish Poisons Centre provides a Product Form that can be used to send information.

Safety Data Sheets and similar documents are also accepted as long as they include "Information the Poisons Centre needs" mentioned above.

There has to be one file for each product.
You also have to create a table in Word or Excel format (see below), which helps us to attach each document file to the right product name and company when it is put into our database.
In this way our staff quickly finds the right information about a product, when it is needed in the poisons information service. This is very important since it is the name of the product that is indicated when calling the Poisons Centre after poisoning incidents.

How to create the table:

1. Example:
The company Zytx Swe are going to send information about their products in Word or Excel format. The name of the manufacturer is Zytx Ltd.
The product names are Clean extra, Remove fast and Quick and easy. The files are called cleanx.doc, remove.doc and quickeasy.doc.

The table will look like this

File name (incl file suffix, e.g. .pdf or .doc)	Product name	Company (present on the package)	Manufacturer	Date  (present in the product information)
cleanx.doc	Clean extra	Zytx Swe	Zytx Ltd	2014-02-01
remove.doc	Remove fast	Zytx Swe	Zytx Ltd	2014-01-25
quickeasy.doc	Quick and easy	Zytx Swe	Zytx Ltd	2014-03-21

N.B. The name of the product and company will be put into the Poisons Centre's database in exactly the same way as it is written in the table. It is important that the name of the company written on the label is the same as in the table and of course also in the information sent to the Poisons Centre! Also respect that:

• the date format must be yyyy-mm-dd.
• filenames must not contain special characters such as ™, œ or š.
• product names can contain a maximum of 80 characters.

2. Send the table and the product information, either by e-mail or on a usb-stick.

Addresses:

giftinformation@gic.se

or

Giftinformationscentralen
Swedish Poisons Information Centre
Solna Strandväg 21
171 54 Solna
SWEDEN

Questions should be addressed to:
giftinformation@gic.se

We will answer the questions as quick as we can. We must however give our telephone service the highest priority.